Checking date: 17/05/2024


Course: 2024/2025

Document management systems. Technical standards
(17297)
Master in Libraries, Archives and Digital Continuity (Plan: 500 - Estudio: 335)
EPH


Coordinating teacher: JUAREZ VALERO, EDUARDO

Department assigned to the subject: Library and Information Sciences Department

Type: Electives
ECTS Credits: 3.0 ECTS

Course:
Semester:




Requirements (Subjects that are assumed to be known)
None
Objectives
he essential objective of this subject is to put the technical regulations in context with the professional environment where the controlled and normalized content will be developed by international standards. For this, the student will have to assume the need that the regulation implies, as well as the obligatory nature of its knowledge, its generic assumption and its application in whatever situation where the aforementioned resource is required. Understanding the need to establish a standardized regulatory framework and the rational and effective application of the standards should be an essential starting point to face a professional development where joint effectiveness and efficiency must prevail both for an archival and documentary environment as well as a library.
Skills and learning outcomes
Description of contents: programme
heory: The standardization process and standardization organizations in document management Document management systems in the context of management systems: ISO 3030X standards. Rules for the selection and deployment of IT solutions. Rules for the integrity and preservation of documents. Standards for digital continuity. Risk management and document management. Practice: Analysis and discussion on the text of the regulations.
Learning activities and methodology
* THE TRAINING ACTIVITIES ACORDING TO THE STUDY PLANIFICATION WILL BE: AF1 Individual work for the study of theoretical and practical materials developed and contributed by the teacher. AF2 Individual work for problem solving and case studies. AF3 Theoretical-practical classes. AF4 Tutorials. AF5 Group work. AF6 Active participation in forums enabled by the teacher in the virtual educational platform. AF7 Perform self-assessment test for content review. AF8 Synchronous online debates and colloquiums Type of activity Is it synchronous? Total hours Hours of synchronous interactivity No. In-person hours % In-person attendance Student AF1 NO 24,7 0 0 0 AF2 NO 22 0 0 0 AF3 SI 3 3 3 100 AF4 SI 3 3 0 0 AF5 NO 30 0 0 0 AF6 NO 1,3 0 0 0 AF7 SI 3 3 0 0 AF8 SI 3 3 0 0 Total 90 12 3 3,33% * TEACHING METHODOLOGIES: MD1 Presentations in the teacher's class with support of computer and audiovisual media, in which the main concepts of the subject are developed and the bibliography is provided to complement the students' learning. MD2 Critical reading of texts recommended by the teacher of the subject: Press articles, reports, manuals and / or academic articles, either for later discussion in class, or to expand and consolidate the knowledge of the subject. MD3 Resolution of practical cases, problems, etc. Raised by the teacher individually or in a group. MD4 Exposition and discussion in class, under the moderation of the professor of subjects related to the content of the subject, as well as of practical cases. MD5 Preparation of individual and group work and reports. MD6 Reading of theoretical and practical teaching materials. It is highlighted that: - The contents that will be published in Aula Global for each didactic unit. - Attendance or viewing of the sessions established for the subject. Three face-to-face sessions are established. - Mandatory readings proposed for each didactic unit. - Recommended bibliography. The methodology in the subject is based on these actions: - MD1 - Presentations of the teacher with support of computer and audiovisual media, in which the main concepts of the subject are developed and the bibliography is provided to complement the learning of the students. - MD2 - Critical reading of texts recommended by the teacher of the subject. - MD3 - Resolution of practical cases, problems, etc., raised by the teacher in an individual way. - MD5 - Elaboration of works and reports individually or in group. - MD6 - Reading of theoretical and practical teaching materials. It is highlighted that: - The communication will be managed through Global Classroom. - Students can attend the face-to-face sessions. - In the forum of notices or the forum of the subject of Classroom Global, will be communicated to the students those questions that affect to all enrolled in the subject. The students can make the general contributions in the forum of the subject or for questions that affect to some didactic unit, in the forums enabled for this purpose. - Aula Global will be used exclusively to publish the materials and activities that the students must develop in the terms that are established. TUTORIAL SCHEME. - All questions that the students send by e-mail or through the forums (when the answer is of interest to the rest of the students) will be answered. It will try to respond in the shortest possible time, never later than 48 hours on school days. The response time may be higher when the questions are addressed during non-school days: weekends, public holidays or holidays. - Physical tutorials can be organized, by appointment, on the days of the classroom sessions on the campus that the session is held (students
Assessment System
  • % end-of-term-examination 50
  • % of continuous assessment (assigments, laboratory, practicals...) 50
Calendar of Continuous assessment
Basic Bibliography
  • AENOR. Gestión de documentos en un entorno digital. Madrid: AENOR. CD-ROM. ISBN: 978-84-8143-789-8. 2012
  • Cruz Mundet, J.R.. La gestión de documentos en las organizaciones. Madrid: Pirámide. 2006
  • Franks, Patricia C.. Records and Information Management. ALA Neal-Schuman. 2013
  • Gatell Sánchez, C., Pardo Álvarez, J.M.. Auditoría de un sistema integrado de gestión. Madrid: AENOR. 2014
  • Jones, V.; Barber, D.. Emergency Management for Records and Information Programs (2nd ed.). ARMA International. 2006

The course syllabus may change due academic events or other reasons.