Checking date: 17/05/2024

Course: 2024/2025

Archives and records management in the digital environment
Master in Libraries, Archives and Digital Continuity (Plan: 500 - Estudio: 335)

Coordinating teacher: JUAREZ VALERO, EDUARDO

Department assigned to the subject: Library and Information Sciences Department

Type: Electives
ECTS Credits: 6.0 ECTS


Requirements (Subjects that are assumed to be known)
Archival Science
The essential objective of the course is to put the student in the context of document management in the digital environment. For this, in addition to the processes of knowing the specific regulations and the essentials of technical management of documents and archives, students will be presented with the possibility of facing risk situations and decision-making in complex moments of the administration and management of documentary funds in environments hybrid and purely digital. The deficient adaptation of management systems to a new virtual, electronic and, by extension, digital reality, entails the need, therefore, to know both environments and achieve maximum efficiency in whatever situation it is to, ultimately, comply with the essential objective of whatever the fund, will act as document managers.
Skills and learning outcomes
Description of contents: programme
UNIT 1: RECORDS MANAGEMENT IN THE STRUCTURE OF ORGANIZATIONS: PRINCIPLES AND METHODS 1. Basics of Archival Science and Records Management. 2. Components and processes of a Record Management System. Theory of Vital Cycle. 3. Capture and registry of records. Processes of creation and use of archival records. 4. Half active records. Identification, classification, order. Appraisal and disposal. 5. Archival description: concept, evolution and terminology. 6. Archival Description Rules: ISAD (G), ISAAR (CPF), ISDF, ISDIAH. UNIT 2: DESIGN AND PRODUCTION OF E-RECORDS AND E-ARCHIVES 5. Models of Record Management Sytems. Introduction to E-Records management 6. Components and processes of a Electronic Record Management System. 7. Capture and registry 8. Description and classification 9. Appraisal and disposal UNIT 3: DESCRIPTION AND DIFFUSION OF E-RECORDS 10. Description rules: EAD and EAC. Context, origin, development. 11. Other models of electronic records description metadata. 12. Planning description in the electronic archive: storage plattforms and repositories. 13. Information diffusion: internal/external, marketing and communication. Applications.
Learning activities and methodology
* THE TRAINING ACTIVITIES ACORDING TO THE STUDY PLANIFICATION WILL BE: AF1 Individual work for the study of theoretical and practical materials developed and contributed by the teacher. AF2 Individual work for problem solving and case studies. AF3 Theoretical-practical classes. AF4 Tutorials. AF5 Group work. AF6 Active participation in forums enabled by the teacher in the virtual educational platform. AF7 Perform self-assessment test for content review. AF8 Synchronous online debates and colloquiums Type of activity Is it synchronous? Total hours Hours of synchronous interactivity No. In-person hours % In-person attendance Student AF1 NO 49 0 0 0 AF2 NO 45 0 0 0 AF3 SI 6 6 6 100 AF4 SI 6 6 0 0 AF5 NO 60 0 0 0 AF6 NO 2 0 0 0 AF7 SI 6 6 0 0 AF8 SI 6 6 0 0 Total 180 24 6 3,33% * TEACHING METHODOLOGIES: MD1 Presentations in the teacher's class with support of computer and audiovisual media, in which the main concepts of the subject are developed and the bibliography is provided to complement the students' learning. MD2 Critical reading of texts recommended by the teacher of the subject: Press articles, reports, manuals and / or academic articles, either for later discussion in class, or to expand and consolidate the knowledge of the subject. MD3 Resolution of practical cases, problems, etc. Raised by the teacher individually or in a group. MD4 Exposition and discussion in class, under the moderation of the professor of subjects related to the content of the subject, as well as of practical cases. MD5 Preparation of individual and group work and reports. MD6 Reading of theoretical and practical teaching materials.
Assessment System
  • % end-of-term-examination 50
  • % of continuous assessment (assigments, laboratory, practicals...) 50

Calendar of Continuous assessment

Basic Bibliography
  • . Information and library services, archive services and records management [Recurso electrónico]. Lifelong Learning UK (LLUK) . 2008
  • Alberch, Ramón.. Manual d'arxivística i gestió documental. Associació de Arxivers de Catalunya. 2009
  • Bailey, Steve. Managing the Crowd : Rethinking Records Management for the Web 2.0 World . Facet. 2008
Recursos electrónicosElectronic Resources *
(*) Access to some electronic resources may be restricted to members of the university community and require validation through Campus Global. If you try to connect from outside of the University you will need to set up a VPN

The course syllabus may change due academic events or other reasons.