Checking date: 10/06/2021

Course: 2022/2023

Archives and records management in the digital environment
Study: Master in Libraries, Archives and Digital Continuity (335)

Coordinating teacher: JUAREZ VALERO, EDUARDO

Department assigned to the subject: Department of Library Science and Documentation

Type: Electives
ECTS Credits: 6.0 ECTS


Requirements (Subjects that are assumed to be known)
Archival Science
1. Understanding essentials in production, management and exploitation of information and documentation in organizations and digital storage. 2. Identification of challenges derived from paper generated records vs. digital and the requirements of both integrations. 3. Ensure students to face the main problems of records management in organizations. 4. Development of strategies of standardization management processes and documentation to ensure operating efficiency and organizational effectiveness . 5. Understanding key aspects of description techniques and international/national rules. 6. Understanding and application of standards and rules applied to electronic records description. 7. Development of skills to allow students to manage correctly all the records created in an organization, essentially in the digital realm.
Skills and learning outcomes
Description of contents: programme
UNIT 1: RECORDS MANAGEMENT IN THE STRUCTURE OF ORGANIZATIONS: PRINCIPLES AND METHODS 1. Basics of Archival Science and Records Management. 2. Components and processes of a Record Management System. Theory of Vital Cycle. 3. Capture and registry of records. Processes of creation and use of archival records. 4. Half active records. Identification, classification, order. Appraisal and disposal. 5. Archival description: concept, evolution and terminology. 6. Archival Description Rules: ISAD (G), ISAAR (CPF), ISDF, ISDIAH. UNIT 2: DESIGN AND PRODUCTION OF E-RECORDS AND E-ARCHIVES 5. Models of Record Management Sytems. Introduction to E-Records management 6. Components and processes of a Electronic Record Management System. 7. Capture and registry 8. Description and classification 9. Appraisal and disposal UNIT 3: DESCRIPTION AND DIFFUSION OF E-RECORDS 10. Description rules: EAD and EAC. Context, origin, development. 11. Other models of electronic records description metadata. 12. Planning description in the electronic archive: storage plattforms and repositories. 13. Information diffusion: internal/external, marketing and communication. Applications.
Learning activities and methodology
Explanations by the professor in the classroom in which the main concepts and subjects will be developed. Special bibliography to complement items will be also provided. Critical readings of recommended texts to discuss in the classroom and enforce knowledge. Resolution of practical cases (single or in small groups) Daily intervention in the digital forum of the subject. Special works or reports (single or in group) The estimated number of working hours for 6 ECTS is about 180.
Assessment System
  • % end-of-term-examination 50
  • % of continuous assessment (assigments, laboratory, practicals...) 50
Calendar of Continuous assessment
Basic Bibliography
  • . Information and library services, archive services and records management [Recurso electrónico]. Lifelong Learning UK (LLUK) . 2008
  • Alberch, Ramón.. Manual d'arxivística i gestió documental. Associació de Arxivers de Catalunya. 2009
  • Bailey, Steve. Managing the Crowd : Rethinking Records Management for the Web 2.0 World . Facet. 2008
Recursos electrónicosElectronic Resources *
(*) Access to some electronic resources may be restricted to members of the university community and require validation through Campus Global. If you try to connect from outside of the University you will need to set up a VPN

The course syllabus may change due academic events or other reasons.